Project Manager


35 West Wacker Drive, Chicago, IL 60601, US



Free Immediate Delivery

Job Description


The Project Manager is responsible for taking a project from concept through completion – on schedule, on budget – and meeting or exceeding the expectations of the client and Arc.

Essential Job Functions/Core Competency

  • Creates and maintains project plans, proposals and estimates, scope documents, risk assessments, specifications, project schedules and change requests
  • Organizes and maintains job jacket and eRoom project folder for each project, and organizes project files
  • Works with account team as well as any and all members of assigned project team to determine and estimate costs and timing for project strategy, functional design, visual design, technology requirements, etc., utilizing established estimating process and tools
  • Creates accurate, timely resource requests according to process; ensures that project is appropriately staffed, escalating issues appropriately and as needed
  • Prepares for, leads and documents kickoff meeting and all subsequent project team meetings
  • Clearly communicates tasks, timing, milestones and budgets to project teams on a regular basis
  • Coordinates all activities of the project team, following up on all action items and ensuring that project tasks are completed; escalates issues as needed to resolve
  • Ensures that project remains on schedule and on budget and takes corrective measures as needed, managing both internal and external milestones
  • Identifies scope changes a they occur and manages defined change control process, shifting project budget, time, and/or scope as necessary to ensure profitability
  • Works with client and/or client’s vendors to obtain art, copy and a/v assets as needed
  • Oversees activities of project coordinator assigned to the project (if relevant)
  • Arranges, facilitates and documents legal, creative and technical reviews with client and project team (and Leo Burnett as necessary)
  • Works with Client Partner to obtain and document client signoff at key points during project
  • Effectively documents risks and plan for risk mitigation
  • Manages third-party communications and relationships as necessary
  • Arranges, facilitates and documents project debriefs
  • Conducts quality assurance tests of client solutions prior to delivery, testing to whatever degree is appropriate based on project size, staffing, etc.
  • Delivers regular detailed status reports to account team, project team, the client, and management
  • Prepares accurate revenue forecasts for all project work on a regular basis
  • Establishes invoicing setup for all projects, and prepares accurate invoices on a timely basis as required by project agreements
  • Arranges for archive of application code and other assets as needed; organizes and archives project files upon completion of project
  • Works with internal and client resources to proactively solve project related issues directly prior to escalating issues

Non-Core Competencies


·        Interpersonal skills

·        Respect/recognition of others

·        Responsibility to team and project

·        Support of team goals

·        Passion for work/positive attitude

·        Leadership


·        Articulation and clarification

·        Oral presentation

·        Written presentation.

·        Listening skills

·        Audience adaptation

·        Knowledge sharing


·        Resourcefulness

·        Dependability/follow-through

·        Integrity/credibility

·        Problem solving/critical thinking

·        Conflict resolution

·        Judgment

Work Management

·        Multi-tasking

·        Productivity

·        Punctuality

·        Organization

·        Administration

·        Policy adherence

Client Service

·        Client knowledge

·        Relationship building

·        Proactiveness

·        Client management

·        Balance of client/company needs

·        Commitment to quality



Additional Information

All your information will be kept confidential according to EEO guidelines.

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